Secretarial/Clerical

 

Title: 4.09 10-Month Secretary-Transportation

Reports To: Transportation Supervisor

Employment Status:Part Time- 208 day contract, 4 hours per day- 10:00 am – 2:00 pm (hours subject to change)
Rate of Pay – $17.58 per hour

Status: Non-Exempt

Qualifications:

1. Posses a valid driver’s license and BCII clearance
2. Willing to obtain and maintain a Commercial Drivers’ License with School Bus/Passenger Bus Endorsement
3. Posses a high degree of proficiency in word processing, database management and office procedures. Proficient in word processing and spreadsheet applications.. Familiarity with computer graphics is preferred. Must pass office skills assessment.
4. Able to get along with staff, public, etc; be courteous, polite and considerate.
5. Professional tact, diplomacy and presentation with administrators, staff,teachers, students, parents and the community.
6. Conscientious and assumes responsibility for own work performance.
7. Demonstrate appropriate dress and attire for a business office setting.
8. Be in good health, have high moral character and possess a strong attendance record.
9. Demonstrate enthusiasm and a sincere desire to aid all students.
10. High school diploma or equivalent.

 

 

General Description: Serve as a secretary to Transportation and other district facilities as assigned; conduct receptionist duties and perform such duties to assure the accurate and efficient operation of the offices.

Essential Functions:

1. Maintain respect at all times for confidential information.
2. Receive a variety of questions and requests and see that such matters are disposed of promptly.
3. Effectively operate various office machines.
4. Prepare and maintain adequate files for the department.
5. Conduct important contacts with the public/community and others requiring tact and diplomacy.
6. Update and maintain annual bus routes using the VersaTran routing software program and Microsoft as well as prepare and assign van and field trip requests as approved by the Transportation Supervisor.
7. Prepare purchase orders and requisitions as requested for both the Transportation and Technology departments.
8. Receive telephone calls, respond appropriately and correctly and make proper disposition of such.
9. Maintain an adequate inventory of supplies and equipment and place supply orders necessary for the efficient operation of the department.
10. Dispatch messages to and from drivers using the two way radio as needed. 12. Direct substitute bus drivers to appropriate routes and buses and provide them with pertinent information.
11. Act as cashier for the building, including petty cash, collecting fees, deposits and assigning fuel cards.
12. Accept and check deliveries and deliver to proper location.
13. Work with special education reports as directed by the supervisor.
14. Move buses around, to and from locations as needed and as assigned by the supervisor.
15. Perform secretarial duties at other district facilities as directed by supervisor  Perform other duties as assigned by the supervisor.

 

OTHER DUTIES AND RESPONSIBILITIES:

?   Demonstrates professionalism and contributes to a positive work environment ?   Performs activities with limited supervision.

?   Effectively uses verbal, non-verbal, writing and listening skills.

?   Completes paperwork accurately. Verifies and correctly enters data.

• Ability to work with others, solve problems and work as part of a team.
• Maintains a good attendance record and is punctual
• Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.

ADDITIONAL WORKING CONDITIONS:

• Duties may entail occasional exposure to blood, bodily fluids and tissue. · Duties may require balancing, bending, crouching, kneeling, climbing, reaching, standing and working at various heights.
• Duties may require occasional interaction among unruly children.
• Duties may require the ability to lift and carry up to forty (40) pounds.
• Duties may require operating a motor vehicle, power-driven equipment · Potential for exposure to adverse weather conditions and temperature extremes.
• Duties may require working extended hours and working under time constraints to meet deadlines.
• Duties may require traveling to meetings and work assignments
• Potential for exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, noises, odors and wet floors.

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District.

The Perrysburg Exempted Village School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change.