Secretarial/Clerical

 

Title:  4.36  10 month Secretary – High School office cashier (Financial)

Reports To: High School Principal, Assistant Principal 

Employment Status: Full time

Hours – 7:45 am – 3:45 pm – Hours subject to change

7 hours – $17.58 per hour

FLSA Status: Non-Exempt

 

Qualifications:

 

1. Posses a valid driver’s license and BCII clearance
2. Possess a high school diploma. Post high school education

preferable.

1. Posses a high degree of proficiency in word processing, database management, spreadsheet and office procedures. Proficient in Microsoft Office Suite, particularly Excel. Familiarity with computer graphics is preferred. Must pass office skills assessment.
2. Possess a proven track record of organizational skills, with the ability to track and assimilate multiple data points.
3. Able to get along with staff, public, etc; be courteous, polite and considerate.
4. Professional tact, diplomacy and presentation with administrators, staff, teachers, students, parents and the community.
5. Conscientious and assumes responsibility for own work performance.
6. Demonstrate appropriate dress and attire for a business office setting.
7. Be in good health, have high moral character and possess a strong attendance record.
8. Demonstrate enthusiasm and a sincere desire to aid all students.

 

General Description: Reporting to the Building Principal and in cooperation with the District Treasurer and Director of Technology, this position will act primarily as a cashier for the High School office, collecting, depositing and maintaining funds as directed by the Treasurer, following district policies and procedures. Also works directly with the Director of Technology for the deployment/migration/tracking of district issued devices to students. 

Essential Functions:

 

1. Maintain respect at all times for confidential information.
2. Notary public
3. High attention to detail. 
4. Receive a variety of questions and requests and see that such matters are disposed of promptly.

 

1. Act as a cashier for the High School office including Clubs and Athletics; collect fees, send out monthly invoices/balances due reminders, and deposits and petty cash. 
2. Coordinate with the District Treasurer to assure proper accountability of all district funds collected and disbursed.
3. Coordinate with the Director of Technology when conducting Laptop Rollout.  Organize events for the district, make sure appropriate staff are available to work events, and schedule table/chair set up with custodial. 
4. Track laptops for HS enrollments/withdrawals, graduating seniors, Penta students and full-time CCP students. 
5. Help coordinate HS registration days.  Assess school fees, course fees, laptop assessments and non-instructional fees (parking permits and/or athletic extracurricular fees).
6. Issue parking permits to upper/lower classmen at HS and maintain records of all driver/vehicle/owner information in a spreadsheet.
7. Point of contact for the billing system.  Be available for district secretaries in need of assistance, responsible for rolling the fees for the district annually, and updating any changes to the course fee amounts each year at the HS. 
8. Assist with coordinating graduation (laptop migration, tracking eligibility for disbursement of graduation tickets, assemble diploma packets for graduates, asist at graduation ceremony). 
9. Assemble folders for HS curriculum fair. 
10. Set up and maintain online summer PE registration for the HS.
11. Assist counseling office with researching court records for custody documentation.
12. Maintain HS building key box, key inventory, and log for keys issued to faculty/staff. 
13. Responsible for all school club and activities purchase orders and requisitions
14. Other duties as assigned.

 

Other Duties and Responsibilities:

 

1. Attendance at public meetings as needed 
2. Serve as a role model for employees in how to conduct themselves as citizens and as  

    responsible, intelligent human beings.

1. Help instill in students the belief in and practice of ethical principles and democratic values.
2. Conduct other duties as assigned by the Building Principal or Treasurer.

 

Additional Working Conditions:

1. Occasional exposure to blood, bodily fluids and tissue.
2. Occasional operation of a vehicle under inclement weather conditions.
3. Occasional interaction among unruly children.

 

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District.

 

The Perrysburg Exempted Village School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability.   This job description summary does not imply that these are the only duties to be performed.   This job description is subject to change.