General Summary:

Job Duties:

Supervisory Responsibilities:

Minimum Requirements:

Preferred Qualifications:

Knowledge:

Skills:

Abilities:

Work Type Classification:

Work Environment and Hazards:

Mental Demands: 

Physical Demands:

Executive Assistant for Secondary Operations (High School)

Contract Length: 
Full Time – 249 Days, 7.5 hours per day
FLSA Status: 
Exempt &#8211; Exempt Salary Schedule

Position Type: 
Secretarial/Clerical/Secretary &#8211; 12-Months
Date Posted: 
6/5/2023
Location: 
Perrysburg High School
Date Available: 
As soon as possible
Closing Date: 
06/09/2023
Reports To: 
Principal
JobID: 
1879

10 Month Secretary - Part Time - Transportation

&nbsp;
Title: 4.09 10-Month Secretary-Transportation
Reports To: Transportation Supervisor
Employment Status:Part Time- 208 day contract, 4 hours per day- 10:00 am &#8211; 2:00 pm (hours subject to change) 
Rate of Pay &#8211; $16.90 per hour
Status: Non-Exempt
Qualifications:
<ol>
<li aria-level="1">Posses a valid driver&#8217;s license and BCII clearance</li>
<li aria-level="1">Willing to obtain and maintain a Commercial Drivers’ License with School Bus/Passenger Bus Endorsement</li>
<li aria-level="1">Posses a high degree of proficiency in word processing, database management and office procedures. Proficient in word processing and spreadsheet applications.. Familiarity with computer graphics is preferred. Must pass office skills assessment.</li>
<li aria-level="1">Able to get along with staff, public, etc; be courteous, polite and considerate.</li>
<li aria-level="1">Professional tact, diplomacy and presentation with administrators, staff,teachers, students, parents and the community.</li>
<li aria-level="1">Conscientious and assumes responsibility for own work performance.</li>
<li aria-level="1">Demonstrate appropriate dress and attire for a business office setting.</li>
<li aria-level="1">Be in good health, have high moral character and possess a strong attendance record.</li>
<li aria-level="1">Demonstrate enthusiasm and a sincere desire to aid all students.</li>
<li aria-level="1">High school diploma or equivalent.</li>
</ol>
&nbsp;
&nbsp;
General Description: Serve as a secretary to Transportation and other district facilities as assigned; conduct receptionist duties and perform such duties to assure the accurate and efficient operation of the offices.
Essential Functions:
<ol>
<li aria-level="1">Maintain respect at all times for confidential information.</li>
<li aria-level="1">Receive a variety of questions and requests and see that such matters are disposed of promptly.</li>
<li aria-level="1">Effectively operate various office machines.</li>
<li aria-level="1">Prepare and maintain adequate files for the department.</li>
<li aria-level="1">Conduct important contacts with the public/community and others requiring tact and diplomacy.</li>
<li aria-level="1">Update and maintain annual bus routes using the VersaTran routing software program and Microsoft as well as prepare and assign van and field trip requests as approved by the Transportation Supervisor.</li>
<li aria-level="1">Prepare purchase orders and requisitions as requested for both the Transportation and Technology departments.</li>
<li aria-level="1">Receive telephone calls, respond appropriately and correctly and make proper disposition of such.</li>
<li aria-level="1">Maintain an adequate inventory of supplies and equipment and place supply orders necessary for the efficient operation of the department.</li>
<li aria-level="1">Dispatch messages to and from drivers using the two way radio as needed. 12. Direct substitute bus drivers to appropriate routes and buses and provide them with pertinent information.</li>
<li aria-level="1">Act as cashier for the building, including petty cash, collecting fees, deposits and assigning fuel cards.</li>
<li aria-level="1">Accept and check deliveries and deliver to proper location.</li>
<li aria-level="1">Work with special education reports as directed by the supervisor.</li>
<li aria-level="1">Move buses around, to and from locations as needed and as assigned by the supervisor.</li>
<li aria-level="1">Perform secretarial duties at other district facilities as directed by supervisor  Perform other duties as assigned by the supervisor.</li>
</ol>
&nbsp;
OTHER DUTIES AND RESPONSIBILITIES:
?   Demonstrates professionalism and contributes to a positive work environment ?   Performs activities with limited supervision.
?   Effectively uses verbal, non-verbal, writing and listening skills.
?   Completes paperwork accurately. Verifies and correctly enters data.
<ul>
<li aria-level="1">Ability to work with others, solve problems and work as part of a team.</li>
<li aria-level="1">Maintains a good attendance record and is punctual</li>
<li aria-level="1">Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.</li>
</ul>
ADDITIONAL WORKING CONDITIONS:
<ul>
<li aria-level="1">Duties may entail occasional exposure to blood, bodily fluids and tissue. · Duties may require balancing, bending, crouching, kneeling, climbing, reaching, standing and working at various heights.</li>
<li aria-level="1">Duties may require occasional interaction among unruly children.</li>
<li aria-level="1">Duties may require the ability to lift and carry up to forty (40) pounds.</li>
<li aria-level="1">Duties may require operating a motor vehicle, power-driven equipment · Potential for exposure to adverse weather conditions and temperature extremes.</li>
<li aria-level="1">Duties may require working extended hours and working under time constraints to meet deadlines.</li>
<li aria-level="1">Duties may require traveling to meetings and work assignments</li>
<li aria-level="1">Potential for exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, noises, odors and wet floors.</li>
</ul>
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District.
The Perrysburg Exempted Village School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change.

Accounts Receivable - Treasurers Office

Job Title: 4.32 Accounts Receivable Specialist 
&nbsp;
<table>
<tbody>
<tr>
<td>Reports to:</td>
<td>Treasurer and Assistant Treasurer</td>
</tr>
<tr>
<td>Contract Length:</td>
<td>Full Time – 249 days, 7.5 hours a day</td>
</tr>
<tr>
<td>FLSA Status:</td>
<td>Exempt &#8211; Exempt Pay Schedule</td>
</tr>
<tr>
<td>Last Updated:</td>
<td>October 2022</td>
</tr>
</tbody>
</table>
Salary &#8211; $48,779
General Summary: The Accounts Receivable Specialist position works to ensure the efficient operation of the accounts receivable process. This position supports the district through maintaining records, handling student tuition, collecting funds, and posting receipts to the proper district accounts.
 
&nbsp;
<table>
<tbody>
<tr>
<td>Time Weighting (Percentage)</td>
<td>Job Duties</td>
</tr>
<tr>
<td>70%</td>
<td>Accounts Receivable
<ul>
<li style="font-weight: 400;" aria-level="1">Receipt deposits for all district buildings.</li>
<li style="font-weight: 400;" aria-level="1">Invoicing to outside entities for Central Office, Operations, and Transportation &#8211; district wide for all buildings.  Maintains accounts receivable and aging register.</li>
<li style="font-weight: 400;" aria-level="1">Inventory Capitalization &#8211; tagging system and posting to EIS and assists with GAAP at FY end.</li>
<li style="font-weight: 400;" aria-level="1">Reconciles PFI/PaySchool fee and lunch batches to checking accounts.  Disburses information to all buildings at month end for verification then posts information into the system after receiving.</li>
<li style="font-weight: 400;" aria-level="1">Handles Student Activities Purpose and Budget Statements and enters budgets into the system after receiving.</li>
<li style="font-weight: 400;" aria-level="1">Handles ADK/Preschool Tuition.  Implements and collects monthly funds from parents. Accesses tuition and subsequent payments in PowerSchool in addition to Treasurer’s Office ADK/Preschool A/R tuition registers.</li>
<li style="font-weight: 400;" aria-level="1">Works with the Development Secretary on fundraisers and corresponding files. Collects forms and verifies at the end of events. Prints reports and files for State reference.</li>
<li style="font-weight: 400;" aria-level="1">Tracks all new and existing tax abatements and invoices accordingly.</li>
<li style="font-weight: 400;" aria-level="1">Handle Petty Cash for all buildings to ensure correct balances.  Maintains contact with all buildings throughout the year for accuracy.</li>
<li style="font-weight: 400;" aria-level="1">Processes refunds for all buildings for Parent(s)/Guardian(s) i.e., fees and lunch payments.</li>
<li style="font-weight: 400;" aria-level="1">Handles online payments for Food Service weekly and processes memo checks for Gordon Food Service.</li>
<li style="font-weight: 400;" aria-level="1">Handles memo checks and ACH activity for District Health Insurances.</li>
<li style="font-weight: 400;" aria-level="1">Collects funds and receipts for Jury Duty as provided by Payroll Specialists.</li>
<li style="font-weight: 400;" aria-level="1">Handles U-PIC Insurance policy claim payments for laptops for respective buildings after payment is received. </li>
</ul>
</td>
</tr>
<tr>
<td>20%</td>
<td>Administrative Assistance
<ul>
<li style="font-weight: 400;" aria-level="1">Perform general office secretarial duties.</li>
<li style="font-weight: 400;" aria-level="1">Furnish information during the annual State Audit for the department.</li>
<li style="font-weight: 400;" aria-level="1">Prepare Generally Accepted Accounting Principles (GAAP) reports as needed by the Treasurer. </li>
<li style="font-weight: 400;" aria-level="1">Maintains detailed procedures manual for the position.</li>
<li style="font-weight: 400;" aria-level="1">Maintain confidential information.</li>
<li style="font-weight: 400;" aria-level="1">Assist and backup other Treasurer’s office staff as needed.</li>
</ul>
</td>
</tr>
<tr>
<td>10%</td>
<td>Other
<ul>
<li aria-level="1">Other duties as assigned.</li>
</ul>
</td>
</tr>
</tbody>
</table>
&nbsp;
Requirements and Qualifications
&nbsp;
Minimum Requirements
<ul>
<li aria-level="1">Valid driver’s license.</li>
</ul>
<ul>
<li style="list-style-type: none;">
<ul>
<li style="font-weight: 400;" aria-level="1">High school diploma</li>
</ul>
</li>
</ul>
<ul>
<li aria-level="1">Experience or willingness to learn the following: USAS, USPS, EMIS, related State software, word processing, excel spreadsheets, database and other related software. </li>
</ul>
<ul>
<li aria-level="1">Experience in handling telephone inquiries with a pleasant, mature, and positive manner. </li>
</ul>
<ul>
<li aria-level="1">Professional tact and diplomacy when interacting with administrators, staff, teachers, students, and the community. </li>
</ul>
&nbsp;
Preferred Qualifications
<ul>
<li aria-level="1">Bachelor’s degree</li>
</ul>
<ul>
<li aria-level="1">Experience in accounting</li>
</ul>
&nbsp;
Knowledge, Abilities, Skills, and Other Characteristics 
&nbsp;
Knowledge:
<ul>
<li style="font-weight: 400;" aria-level="1">English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. </li>
<li style="font-weight: 400;" aria-level="1">Public Safety and Security: Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. </li>
</ul>
&nbsp;
Skills:
<ul>
<li aria-level="1">Judgement and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one. </li>
</ul>
<ul>
<li aria-level="1">Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.</li>
</ul>
<ul>
<li aria-level="1">Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. </li>
</ul>
<ul>
<li aria-level="1">Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements to take corrective action. </li>
</ul>
<ul>
<li aria-level="1">Speaking: Talking to others to convey information effectively. </li>
</ul>
<ul>
<li aria-level="1">Coordination: Adjusting actions in relation to others’ actions. </li>
</ul>
<ul>
<li aria-level="1">Management of Personnel Resources: Motivating, developing, and directing people as they work, identifying the best people for the job. </li>
</ul>
<ul>
<li aria-level="1">Management of Financial Resources: Determining how money will be spent to get the work done, and accounting for these expenditures. </li>
</ul>
<ul>
<li aria-level="1">Management of Material Resources: Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. </li>
</ul>
<ul>
<li aria-level="1">Systems Analysis: Determining how a system should work or how changes in conditions, operations, and the environment will affect outcomes. </li>
</ul>
<ul>
<li aria-level="1">Systems Evaluation: Identifying measures or indicators of a system performance and the actions needed to improve or correct performance, relative to goals of the system. </li>
</ul>
&nbsp;
Abilities: 
<ul>
<li aria-level="1">Oral Expression: The ability to communicate information and ideas in speaking so others will understand.</li>
</ul>
<ul>
<li aria-level="1">Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.</li>
</ul>
<ul>
<li aria-level="1">Speech Clarity: The ability to speak clearly so others can understand you.</li>
</ul>
<ul>
<li aria-level="1">Speech Recognition: The ability to identify and understand the speech of another person. </li>
</ul>
<ul>
<li aria-level="1">Written Comprehension: The ability to read and understand information and ideas presented in writing.</li>
</ul>
<ul>
<li style="list-style-type: none;">
<ul>
<li style="font-weight: 400;" aria-level="1">Speech Recognition: The ability to identify and understand the speech of another person.</li>
</ul>
</li>
</ul>
<ul>
<li aria-level="1">Written Expression: The ability to communicate information and ideas in writing so others will understand.</li>
</ul>
<ul>
<li aria-level="1">Relationship Building: The ability to cultivate effective relationships.</li>
</ul>
<ul>
<li aria-level="1">Fluency of Ideas: The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity.) </li>
</ul>
<ul>
<li aria-level="1">Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.</li>
</ul>
<ul>
<li aria-level="1">Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.</li>
</ul>
<ul>
<li aria-level="1">Inductive Reasoning: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).</li>
</ul>
<ul>
<li aria-level="1">Information Ordering: The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g. patterns of numbers, letters, words, pictures, mathematical operations.)</li>
</ul>
&nbsp;
Work Type Classification: 
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. 
&nbsp;
Work Environment and Hazards:
The work environment for this position involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated. 
&nbsp;
Mental Demands: 
Mental demands for this position include concentration, interpretive skills, understanding verbal instructions, differentiating, reading, communicating (verbal/written), reasoning skills, analyzing, memorizing, and coordinating.
&nbsp;
Physical Demands: Physical demands for this position include standing, lifting, typing, and reaching.
&nbsp;
This job description documents the general nature and level of responsibility associated with the position.  It is not intended to be a comprehensive list of all activities, duties and responsibilities required of the employee, nor is it intended to limit or modify the right of any supervisor to assign, direct, and monitor the work of employees under supervision.
 
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District.
 
The Perrysburg Exempted Village School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability.  This job description summary does not imply that these are the only duties to be performed.  This job description is subject to change.
&nbsp;

10 Month Secretary - Fort Meigs Elementary

Title: 4.11 10-Month Secretary 
Reports To: Principal
Employment Status: Full Time
FLSA Status: Non-Exempt
&nbsp;
Minimum Qualifications
<ol>
<li>Bureau of Criminal Investigation Clearance</li>
<li>Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required</li>
<li>Possess a high school diploma.</li>
<li>Possess a high degree of proficiency in word processing, database management and office procedures. Proficient in Microsoft Office Suite. and Google Suite.  Familiarity with computer graphics is preferred. </li>
<li>Able to get along with staff, public, etc; be courteous, polite and considerate.</li>
<li>     Professional tact, diplomacy and presentation with administrators, staff, teachers, students, parents and the community.</li>
<li>Conscientious and assumes responsibility for own work performance.</li>
<li>Demonstrate appropriate dress and attire for a business office setting.</li>
<li>Posses certification or be willing to be trained in CPR and AED equipment operation.</li>
<li>Must be physically able to lift up to 40 pounds.</li>
<li>Have high moral character and possess a strong attendance record.</li>
<li>Demonstrate enthusiasm and a sincere desire to aid all students.</li>
</ol>
&nbsp;
Job Objective: Performs secretarial duties that support effective office services.  NOTE: Skill sets and autonomy vary by position.  Classification, contract duration, wage rate, work schedule, benefits eligibility, etc., are determined by FLSA status and the collective bargaining agreement.
&nbsp;
Essential Functions
<ol>
<li> Performs secretarial and ancillary duties that facilitate the timely attainment of district objectives.  Keeps informed about program and procedure changes.</li>
</ol>
<ul>
<li>Collects and organizes information.  Confirms data to prevent entry errors.  Prepares documents using database, presentation, spreadsheets and word processing software.</li>
<li>Maintains an effective records management system.  Files and retrieves information.</li>
<li>Completes assigned tasks within required time-frames.</li>
<li>Collaboratively develops effective solutions for work-related problems.</li>
<li>Greets office visitors.  Assists with inquiries or directs questions to appropriate staff.  Serves as a main point of contact for the public by answering questions and guiding the public with accurate information.  </li>
<li>Answer the telephone.  Directs calls to the proper individual or takes messages.</li>
<li>Prepares data collection forms, emails, letters, memos, notices, purchase orders, etc.</li>
<li>Sorts and distributes mail.  Notifies recipients about the arrival of packages.</li>
<li>Prepare photocopies.  Scan documents.  Prints, collates, covers and binds printed materials.</li>
<li>Investigates vendor prices.  Assists with Invitation for Bid (IFB) and Request for Proposal (REP) procedures.  Maintains procurement files (e.g., letters, contracts, confirmations, guarantees, etc.).</li>
<li>Reorders consumable supplies as needed to maintain reliable service levels.</li>
<li>Receives office deliveries.  Verifies contents with packing lists/purchase orders.  Reconciles invoices for payment.  Maintains a transaction/account balance ledger.</li>
<li>Coordinates preparations for meetings.  Attends meetings to transcribe minutes when requested.</li>
<li>Helps with special projects and committee activities as assigned.</li>
<li>Provides back-up support for other departments as directed.</li>
</ul>
   Assists in coordinating substitute coverage for the day when subs are not available. 
   Enroll and schedule new students.  
   Enter EMIS codes
   Withdrawal students leaving the building/ district. 
Cover clinic in absence of school health aide.  
&nbsp;
<ol start="2">
<li> Exemplifies professionalism and fosters goodwill to enhance the district’s public image.</li>
</ol>
<ul>
<li>Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.</li>
<li>Develops mutually respectful relationships with co-workers.  Functions as part of a cohesive team.</li>
<li>Maintains a professional appearance.  Wears work attire appropriate for the position.</li>
<li>Maintains an acceptable attendance record and is punctual.</li>
<li>Performs all aspects of the job.  Contributes to an effective working/learning environment.</li>
<li>Respects privacy and maintains the confidentiality of privileged information.</li>
</ul>
&nbsp;
<ol start="3">
<li> Maintains open and effective communications.  Serves as a reliable information resource.</li>
</ol>
<ul>
<li>Provides prompt notification of personal delays or absences.</li>
<li>Refers district policy interpretation questions to an appropriate administrator.</li>
<li>Seeks clarification when directives are unclear.</li>
<li>Uses active listening/problem-solving techniques.  Respects diversity.  Resolves issues tactfully.</li>
</ul>
   Daily positive communication with staff, parents, students, and the community. 
&nbsp;
<ol start="4">
<li> Pursues opportunities to enhance personal performance.</li>
</ol>
<ul>
<li>Keeps current with professional standards associated with work duties.</li>
<li>Updates skills as needed to use task-appropriate technology effectively.</li>
</ul>
&nbsp;
<ol start="5">
<li> Take precautions to protect student and staff safety.  Helps supervisors manage risks.</li>
</ol>
<ul>
<li>Maintains high standards for appropriate conduct.  Recognizes and responds to prevent aggressive behavior or harassment.  Complies with district procedures and federal/state laws when dealing with discrimination, suspected child abuse/neglect or when inappropriate behavior is encountered.</li>
</ul>
&nbsp;
<ol start="6">
<li> Performs other specific job-related duties as directed.</li>
</ol>
<ul>
<li>Assists with unexpected and/or urgent situations as needed.</li>
<li>Helps implement workplace initiatives that advance district goals.</li>
</ul>
&nbsp;
Other Duties and Responsibilities:
&nbsp;
<ol>
<li>Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.</li>
</ol>
&nbsp;
<ol start="2">
<li>Help instill in students the belief in and practice of ethical principles and democratic values.</li>
</ol>
&nbsp;
<ol start="3">
<li>Conduct other job duties related to the secretary&#8217;s duties as assigned by the principal.</li>
</ol>
&nbsp;
ADDITIONAL WORKING CONDITIONS:
&nbsp;
<ol>
<li>Occasional exposure to blood, bodily fluids and tissue.</li>
</ol>
&nbsp;
<ol start="2">
<li>Occasional interaction among unruly children.</li>
</ol>
&nbsp;
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District.
 
The Perrysburg Exempted Village School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability.   This job description summary does not imply that these are the only duties to be performed.   This job description is subject to change.
&nbsp;

Secretarial/Clerical

Supporting Young Minds

Our Team

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