Secretarial/Clerical

Rate of Pay $17.58 per hour

 

Title:                    12-Month Secretary – HS Operations

Reports To:                  Principal                                     

Employment Status:    Full Time- 249 days; 7 hours per day

FLSA Status:               Non-Exempt 

 

Qualifications 

• Possess valid Bureau of Criminal Investigation clearance. 
• Possess a high school diploma. Post-secondary coursework or relevant experience in office administration or related fields preferred. 
• Demonstrate proficiency in word processing, database management, and office procedures. 
• Demonstrate proficiency in Microsoft Office Suite and Google Workspace. 
• Demonstrate strong organizational, communication, and problem-solving skills. 
• Demonstrate professional tact, diplomacy, and presentation when interacting with administrators, staff, students, parents, and community members. 
• Demonstrate the ability to maintain confidentiality of sensitive student and personnel information. 
• Demonstrate reliability, professional work habits, and strong attendance. 9. Demonstrate the ability to work collaboratively as part of a cohesive office team supporting district goals. 
• Demonstrate enthusiasm and a sincere desire to support students and staff.
• Must be physically able to lift up to 40 pounds.

 

General Description 

Performs advanced secretarial and administrative support duties to assist building leadership and secondary school programs in maintaining effective operations. This position supports building administration by coordinating administrative processes and operational systems while maintaining professionalism, discretion, and appropriate customer service. Duties may vary based on building needs, calendar requirements, administrative priorities, and program responsibilities specific to a secondary school. The Principal or designee may assign additional duties necessary for effective school operations.

 Essential Functions 

Administrative and Student Records Support 

1. Maintain confidentiality of privileged students, personnel, and district information. Assist with maintenance of student records, transcripts, and related documentation. 
2. Support student enrollment, withdrawal, and records transfer procedures as assigned. 
3. Assist with grade reporting processes and updates within district information systems. 
4. Support compliance documentation and reporting requirements including EMIS and other state reporting systems as assigned. 
5. Assist with coordination of student program documentation and related communications. 
6. Support annual and end-of-year student processes including graduation preparation and related administrative activities as assigned.

 

Office Operations and Fiscal Support 

1. Prepare requisitions, purchase orders, and supply orders as assigned. 
2. Maintain inventory of office supplies and equipment necessary for reliable building operations. 
3. Receive deliveries and reconcile packing lists and invoices as assigned. 
4. Assist with fee collection, deposits, and financial recordkeeping processes consistent with district procedures. 
5. Operate office equipment and utilize appropriate software applications to complete assigned work. 

 

Administrative and Program Coordination Support 

1. Assist building administration with scheduling meetings, maintaining calendars, and preparing materials as assigned. 
2. Support coordination of building activities, special events, and operational processes. 
3. Assist with administrative preparation related to scheduling processes and operational systems as assigned. 
4. Support summer and extended calendar operational activities as directed. 

 

Staff Support 

1. Assist with substitute documentation, time reporting, and related staff support processes as assigned. 
2. Provide procedural or technology assistance to staff related to office workflows and record systems as appropriate. 
3. Provide backup support to other office personnel as directed. 

 

Communication and Customer Service 

1. Serve as a primary point of contact for staff, students, parents, and community members. 
2. Answer telephones, greet visitors, and respond to inquiries in a courteous and professional manner. 
3. Maintain positive daily communication with district stakeholders.

 

Records Management and Compliance 

1. Maintain organized filing and records management systems. 
2. Assist administration in maintaining documentation required by district, state, and federal regulations. 
3. Support operational audits or record reviews as assigned. 

 

Professional Responsibilities 

1. Maintain professional working relationships with colleagues and stakeholders. 
2. Maintain confidentiality and ethical standards consistent with district expectations. Maintain acceptable attendance and punctuality. 

 

Other Duties 

1. Assist with special projects and district initiatives as assigned. 
2. Perform duties that support building administration, student services functions, operational systems, and district initiatives consistent with the secretary classification. 
3. Perform other duties as assigned by the Principal or designee. 

 

Other Duties and Responsibilities 

1. Serve as a role model for students in how to conduct themselves as citizens and responsible individuals. 
2. Help instill ethical principles and democratic values. 
3. Conduct other job-related duties as assigned. 

 

Additional Working Conditions 

1. Occasional exposure to blood, bodily fluids, or tissue.
2. Occasional interaction among unruly children. 

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District. 

 

The Perrysburg Exempted Village School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability.   This job description summary does not imply that these are the only duties to be performed. This job description is subject to change.